The Z: drive is not architected to be used as an archive space and should only be used for relevant and frequently used SUNY Broome activities, therefore infrequently used material should be archived. IT Services recommends and the Shared Governance body COI endorses archiving your data to an external device such as, but not limited to, a DVD, thumb drive, external hard drive or Google drive. If assistance or information is needed with file management techniques the TRC can assist you with this.
While each application you work in is a little different, the process of saving files is quite similar. From your application, select the “File” menu on the top left of the program window, and choose “Save” or “Save As” from the drop down menu. If this is the first time you have saved this file or you chose “Save As”, you will see a “Save As” pop-up window. On the top of the pop-up window will be a “Save In” drop down box. Choose one of the following options from this box:
1. Network Location
The “Z” Drive – This is where most people save their work. SUNY Broome performs a backup of these files every weekday night. The work that you save in this space, if needed, can be restored from backup tape (Please visit B-121 for Data Restore Form). You can also save to your Google drive as long as there is no personally identifiable information in the documents.
2. Removable Media
Thumb Drive – The removable disk (usually the E: or F Drive:), known as a Thumb or Flash Drive, connects to a computers’ USB port. They are inexpensive, portable, and easy to use on just about any computer. Just plug the USB Thumb/Flash Drive into any USB port, wait a few seconds, and you will be able to save to it. After choosing the option you wish to use, type a name for the file in the “File Name” box at the bottom of the pop-up window. Select the “Save” button on the bottom of the pop-up window to complete the save process.
