SUNY Broome established its Institutional Review Board (IRB) in fulfillment of federal policy on the protection of Human Subjects during the conduct of a research or study. The federal government views research as any systematic investigation that includes research development, testing and evaluation aimed at contributing to general knowledge. See the federal Office of Human Research Protection website for more information here. Review the Belmont Report, written by the National Commission for the Protection of Human Subjects of Biomedical and Behavioral Research, which outlines the basic ethical principles and guidelines that address ethical issues arising from the conduct of research with human subjects.
At SUNY Broome, all human subject research work is required to go through the IRB review process. The IRB committee decides whether an application meets the requirements of exempt status, expedited review or full review. The IRB committee is made up of representatives of varied background across campus with expert knowledge to determine whether or not a proposed research meets federal expectations on the protection of human subjects.
In order to expedite the IRB review process, submitted IRB applications will be distributed to the IRB committee membership via email. Members will be given a stipulated timeframe to review the IRB proposal and email any concerns/questions to the IRB chair. The chair will forward all concerns/questions to the IRB applicant for a response. The applicant will send all responses to the chair who will, in turn, send it to the committee members for review. If the committee determines that all questions/concerns are addressed, the membership will vote via email to approve, or disapprove of the research. However, in situations where the IRB application merits full review, meetings will be scheduled for committee review of applications and request from applicant follow ups if applicable. If needed, the committee may ask IRB applicant to attend meetings to respond to questions or concerns. Examples of research that meet the expedited review process are listed here.
The IRB committee will approve submitted proposals subject to the following considerations:
- There is minimal risk to the human subjects under study
- That risks to human subjects are reasonable in relation to anticipated benefits
- There is fairness in the selection of subjects
- Informed consent is sought from each subject or the subject’s legally authorized representative
- Informed consent is appropriately documented
- Adequate provisions are made to monitor data collected to ensure the safety of human subjects
- Ensure that the privacy of human subjects are protected and confidentiality is maintained
The college is open to entering into authorization agreements with other institutions where deemed applicable. This occurs in situations where the researcher works with a group or another institution that already has IRB approval from another source. The researcher would in this instance complete the SUNY Broome Authorization Agreement form available online, attach the official IRB approval letter from the other institution as well as any supporting document used in obtaining the IRB approval. The completion of this form signifies that the researcher agrees to abide by all federal regulations and guidelines governing the protection of human subjects. The committee is determined to ensure that submitted IRB applications are promptly reviewed so decisions are made timely.
All researchers which are engaging in research which involves human subjects, must complete a Human Subject Protection training, and provide evidence of completion to the IRB Committee, along with their IRB application. Researchers may find available trainings at: Citi Program or PHRP. Please note, fees are applicable for these courses, which are at the expense to the researcher. SUNY Broome does not offer these trainings or cover the cost of these trainings to prospective researchers.
All requests to obtain student data for research purposes must first obtain IRB approval. The IRB Committee does not grant permission to obtain student data, nor does it provide data. Permissions must be granted, after IRB Committee approval, from the Registrar’s Office. FERPA regulations must be followed in obtaining and contacting students to participate in any research study. FERPA rules and regulations guide what information SUNY Broome is allowed to release. The release of directory information at SUNY Broome includes: student name, full or part time status, dates of attendance, SUNY Broome college email address, honors, degree earned, date of graduation, photograph, participation in officially recognized activities and sports, weight and height of members of athletic teams. Per FERPA regulations, this will constitute the total amount of information given to any individual making an inquiry at SUNY Broome Community College, unless the student or eligible parent refuses to permit the disclosure. To inquire or obtain directory information about our students, please contact Marty Guzzi, Registrar, at firstname.lastname@example.org or email@example.com.
To apply for SUNY Broome IRB review, please download the IRB application form from the website, complete it and send it, along with a copy of your certificate of completion for Human Subject Protection training to Dr. Kimberly McLain in the Office of Institutional Effectiveness.
Complete the IRB Authorization Agreement form if applicable. For further clarification on the IRB process, contact Dr. Kimberly McLain at firstname.lastname@example.org