The faculty/staff Project Initiator(s) develop a project concept to address an evidence-based need in their area. Seeking input from peers, Department Chair/Director, and Director of Sponsored Programs is encouraged.
The Project Initiator obtains the two-page ““Project Concept Form – New Grant Proposal” (PDF Fillable Form) from the Director of Sponsored Programs and completes the Form.
The Project Initiator meets with Dean/Director to discuss the project concept and review the Project Concept Form. If approved, the Dean/Director signs the Form and forwards to VP for review and approval.
Once the VP reviews and signs the Form, the Dean/Director (or Project Initiator) forwards the original fully executed Project Concept Form to the GPT chair.
The project is placed on the GPT agenda for discussion at the next monthly meeting. The Project Initiator (or Dean/Director) is asked to attend the meeting to provide a brief overview (5-10 minutes) of the project concept and to answer any questions from the GPT.
The GPT determines whether the project concept is approved to proceed with Proposal Development, in accordance with the following approval levels:
- Approved to proceed with Proposal Development. The GPT agrees the proposed project is consistent with the institutional mission, goals, and priorities of SUNY Broome, and does not compete/conflict with existing programs or other approved project concepts. The Project Initiator is approved to further develop the project concept, seek funding, and submit a proposal.
- Approved to proceed with Proposal Development, provided identified conditions are addressed. The GPT agrees the proposed project is consistent with the institutional mission, goals, and priorities of SUNY Broome; however, specific areas of the project concept are identified that must be addressed by the Project Initiator during proposal development in order to seek funding and/or submit a proposal.
- Request for additional information. The GPT tables approval if additional information is needed, answers to questions need to be obtained, and/or potential issues need to be resolved. The Project Initiator is given the opportunity to address outstanding concerns and present a revised project concept at a future GPT meeting.
- Not Approved. The GPT agrees the proposed project is not consistent with the institutional mission, goals, and priorities of SUNY Broome and/or competes/conflicts with existing programs or other approved project concepts. The Project Initiator is not approved to seek funding nor to submit a proposal.
Upon project concept approval by GPT, the Director of Sponsored Programs assists the Project Initiator with identifying potential funding sources, developing proposals, and preparing grant application(s).
The Director of Sponsored Programs is responsible for obtaining any official signatures required on grant applications and for submitting all grant applications to funding sources.