The Z: drive is not architected to be used as an archive space and should only be used for relevant and frequently used SUNY Broome activities, therefore infrequently used material should be archived. IT Services recommends and the Shared Governance body COI endorses archiving your data to an external device such as, but not limited to, a DVD, thumb drive, external hard drive or Google drive. If assistance or information is needed with file management techniques the TRC can assist you with this.
While each application you work in is a little different, the process of saving files is quite similar. From your application, click on the “File” menu on the top left of the program window, and choose “Save” or “Save As” from the drop down menu. If this is the first time you have saved this file or you chose “Save As”, you will see a “Save As” pop-up window. On the top of the pop-up window will be a “Save In” drop down box. Choose one of the following options from this box:
1. Network Location
The “Z” Drive – This is where most people save their work. SUNY Broome performs a backup of these files every weekday night. The work that you save in this space, if needed, can be restored from backup tape (Please visit B-121 for Restore Files Sheet).
2. Removable Media
A. Thumb Drive – The removable disk (usually the E: or F Drive:), known as a Thumb or Flash Drive, connects to a computers’ USB port. They are inexpensive, portable, and easy to use on just about any computer. Just plug the USB Thumb/Flash Drive into any USB port, wait a few seconds, and you will be able to save to it.
After choosing the option you wish to use, type a name for the file in the “File Name” box at the bottom of the pop-up window. Click the “Save” button on the bottom of the pop-up window to complete the save process.
B. CD/R – This is available only if the computer you are using has a CD drive for writing CDs. Although there are many options the simplest is the CD/R for writing up to 700 MB of data. Please see the HelpDesk for assistance.
• Tips for Accessing Your Home Word Processing Documents on Campus Computers:
Save your documents in the “Rich Text Format” (.RTF). Since most word processing programs support this format, this is the best way to ensure that your paper will be readable on a campus computer. To save in Rich Text Format click File, Save As, and in the Save File As Type drop down menu, choose Rich Text Format (.RTF).
Microsoft Works documents may also be saved as a Microsoft Word (.DOC) document. Click File, Save As, and in the Save File As Type drop down menu, choose Microsoft Word (.DOC).
For those who have newer versions of Microsoft Office and are concerned that someone with an older version of Office may not be able to read their documents, you can choose “Save As” from the Office menu in the upper left corner and then choose “Word 97-2003 Document” format. Note: Any campus computer that may not have Office 2007 should have the Office 2003 Compatibility Pack installed on it to allow the user to open files that have been created in the newer Office 2007.